Landscaping Work Order Software

Do more every day with the Zoho Landscaping Work Order Software

As someone whose company does landscaping professionally, efficiency in your work is obviously a top priority – but it isn’t always expected from landscaping companies.  Ironically, doing a landscaping job efficiently and on-schedule will set you apart from many of your competitors.  And, one of the reasons for this is obvious: the landscaping work order software that many companies use is outdated.  Or, worse yet, some landscapers don’t use that kind of software at all.

Historically, you could only get work details from your home office to your crews via paper work order.  And, you likely already know those work orders have a whole host of limitations.  For example:

• You have no way to prove the amount of time worked on a job because there’s no way to clock in or out of a paper work order…
• No one can get the work order approved except by physically handing it to someone at the office.  So, jobs take longer to complete overall.
• And, there’s no way to replace the work order if it was lost or damaged. This may not happen a lot, but when it does happen it grinds things to a halt.

Furthermore, now that specific landscaping work order software exists, it doesn’t mean those problems no longer exist.  They still do!

You very likely use field service management software to some degree already.  In that case, why not eliminate the problems related to the work orders side of your business by adopting landscaping work order software?

The Reason This Software Exists

Neither you, nor your crews, should have such a hard time completing daily work.  Any work order software you use should work for you – not the other way around.

With all this in mind, we developed FieldTech landscaping work order software to work for you and your team.  We also created a whole family of related apps to connect to it – all built on Zoho Creator.

Features of the FieldTech Landscaping Work Order Software

Dedicated module for work orders

• Set the instructions for the types of landscaping jobs you do.  The work order software delivers those instructions directly to your team members when it’s time to work.
• Store all work order records in a dedicated module for easy reference.  This connects with Zoho CRM and can integrate with Zoho Desk as well for on-the-spot work requests.

Time tracking for each task on a work order

• Individual personnel or whole crews can track all time against any task in your work orders, down to the second.
• You can compile time logs into reports to help identify bottlenecks in your process.
• Geolocation on clock-ins and outs means you can make sure job locations are accurate.

Work order scheduling software

• This work orders app connects with the FieldTech SmartScheduler for an integrated experience.  The scheduler allows for scheduling crews or team members to work orders, or assigning work orders to those entities.  This makes delivering the work order instructions to the right team at the right time that much easier.
• Then, the SmartScheduler writes events back to your CRM so you can reference them at the Deals level.

How the Landscaping Work Order Management software works

Before your team uses the landscaping work order software, a job dispatcher the SmartScheduler to schedule a work order.  (The scheduler uses information directly from both your CRM and your team members’ calendars.)

Once the job scheduler assigns a landscaping team member or crew to the job at hand based on required skills (such as general surveying, tree trimming, soil management, etc.), the team member will be ready to go.  They will receive a notification about their newly scheduled work, and the client will receive a similar email notification.

On the appointment date, your team member or crew can travel to their destination with the help of appointment reminders from their calendar.  Once your team member or crew arrive at the job site, they can access their work order software straight from any internet-enabled mobile device.  This allows for:

• Clocking into a work order
• Reading instructions related to the work order
• Reading, modifying, or completing any tasks related to the work order
• Logging time against individual tasks
• Capturing photos of the job site
• Capturing an e-signature
• Clocking out of the work order

Once the job is finished, the Landscaping Work Orders module records all relevant information, so you can easily compile and view reports.  That information can also sync back to the CRM or other Zoho apps.

This landscaping maintenance work order software is part of a suite of apps

While using mobile work orders is a crucial part of your landscaping business, it’s definitely not the whole story.  You have many other steps to perform before that work order is generated.  And, while some of those can be done by standard Zoho apps, not all of them can be!  …At least not well.

For that simple reason, we designed an entire suite of apps for you to choose from in your business: the FieldTech suite.  Use one or use them all:

1. Landscaping Job Dispatch Software
2. Landscaping Quoting Tool (CPQ)
3. Landscaping Work Order Software
4. Inventory Management
5. Equipment & Asset Tracking
6. Invoice & Expense Tracking
7. Landscaping Job Costing
8. Sales Commission Calculation

Software this important should be easy to start with.

So, this one is.  Schedule your assessment today.

Whether you’re looking to refresh the software in your already-established landscaping business or you’re just getting off the ground, we can lend you a hand.  Let’s explore your business together to see just how this software would work in proper context. Use the form below to schedule a free preliminary consultation and see a demo.